ONLINE ARCHIVE OUTLOOK 2016 MAC FOR MAC
ONLINE ARCHIVE OUTLOOK 2016 MAC FREE

You don’t actually have to use it for emailing, you can just use the space for archiving.įor instructions to configure your mailbox in Outlook, see: Adding an account to Outlook.

ONLINE ARCHIVE OUTLOOK 2016 MAC FREE

is a free mail service from Microsoft and offers basically an unlimited amount of storage space. If you only have a small mailbox or a POP3 account, you could use another mailbox server such as for archiving instead. When you currently connect to your mailbox via POP3, you can switch to an IMAP account as described in: Convert from an IMAP account to POP3. If you have a large enough mailbox, you can connect to it via IMAP so that all your emails remain online and Outlook syncs all mail folders with the mail server so they are also available offline. This is the most efficient location to store your emails in and make sure it is available to you everywhere. When you talk about Cloud storage for emails, you are actually talking about a mail server. Archiving mail to or another online mail archive You can drag and drop messages out of Outlook and into your OneDrive folder. However, since these messages are now located outside of Outlook, searching through them or sorting them as flexible as you could in Outlook is no longer possible. You can then remove them from Outlook to free up space.Īs these messages will be stored as individual msg-files, there is no problem with synchronization whatsoever. When you only want to archive a few emails to OneDrive or Dropbox, you can do so by simply dragging the messages out of Outlook and into the OneDrive or DropBox folder on your computer. Archiving individual messages to OneDrive or DropBox The cloud solutions from Microsoft for email are (free) and Exchange Online (paid and part of Office 365 for Business).īest thing to keep in mind OneDrive is the cloud solution for files, not emails. That said, this doesn’t mean that you cannot use OneDrive ( DropBox or any other Cloud based storage provider) at all for archiving, albeit a bit impractical. Is there really no way I can use all this space to archive my emails to the Cloud?Īs mentioned in the previous tip, due to the size of and the file lock on a pst-file when Outlook is running, synchronizing a pst-file with cloud based storage will result in pretty much a never-ending synchronization cycle and could result in data corruption and even data loss.

I still have lots of space left in my OneDrive and DropBox accounts but not a lot of space left in my mailbox. If you don't get that prompt, you're email should automatically have gone to the Archive folder.In a previous tip, you mentioned that it is not recommended to store pst-files within Cloud based storage folders like OneDrive or DropBox. Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts.

A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.

ONLINE ARCHIVE OUTLOOK 2016 MAC FOR MAC

If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Outlook 2016 for Mac includes a new feature called one-click archiving. Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Outlook 2019 for Mac Outlook 2016 for Mac More.

Online archive outlook 2016 mac